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Food Cost Management System

Understand and do more with your food costs when it counts, not when it’s too late.

See How it Works!


Food cost management system and profitability insights

If you’re reading this sentence, chances are you need help lowering or managing your restaurant food costs and budgets. If so, you’ve come to the right place. After decades of owning and running restaurants, we knew there had to be a better solution for restaurants to get their prime costs daily, not just after the period ends—so we built one. MarginEdge can show you practically every aspect of your restaurant’s costs from the same platform, including daily P&Ls, price changes in your most-used products—even food usage.

Here’s how works:

  1. 1

    Connect your POS and accounting system
    We support more than 60 POS systems and all the big accounting systems.

  2. 2

    Send Your Invoices
    Send photos with our app, in email files or through EDI integrations. Even if they’re hand-scribbled or spilled on, we’re flexible.

  3. 3

    Get Immediate Cost Tracking
    See real-time food and labor costs, get a daily P&L, get theoretical usage reports, and more.


Keeping your budget on track

Within 24-48 hours of receiving your invoices, you’ll see an up-to-date visualization of where your budget is in real-time. This means your team can track if you’re under budget or overspending immediately, which keeps everyone accountable. Whether you only care about the basics like COGS (F+BWL), labor, supplies, and operating expenses, or want to put our customization capabilities to the test with multiple categories, you have the ability to customize and manage how to track what you want.


Daily profit insights

MarginEdge integrates with more than 60 POS systems and pulls your sales and labor data every night automatically. This, along with our commitment to processing your invoices in 24-48 hours, means prime costs on your P&L report are updated in real-time. Thanks to our customizability on categories and cost allocation, it is incredibly easy to view your P&L exactly how you want it. View a little of this, or a lot of that—it’s essentially like creating the perfect recipe for managing your prime costs.


Price monitoring without manual effort

Product prices are fluctuating like there’s no tomorrow, but with MarginEdge’s price movers and alerts, you can catch misbehaving prices in the act! See how much prices are increasing (compared to your past invoices) at the product level before it catches up to your P&L. You can quickly spot top changing prices and their total impact based on how much you’ve purchased plus price trends for any product, which provides powerful insight for menu engineering. Even when you’re away from MarginEdge, we’ll send you custom alerts anytime a price comes in above the threshold you set.


Year over year comparisons

Monitor your sales via nightly pulls from your POS data with actionable reports like daily sales comparing year-over-year for the same day, as well as moving averages and sales over time by category. You can also see consolidated reports that show sales across all locations for multi-unit managers, daily sales entries (DSRs) automatically sent to accounting using your G/L format, and PMIX reporting for recipe mapped products that calculate theoretical usage by comparing products sold vs. actual amounts used.


Theoretical food usage reporting

Waste in kitchens is to be expected, but for large volume or high-priced items, every ounce or gram trimmed can add up. The Theoretical Usage Report shows food costs as soon as you close inventories, and highlights which food and beverage items need to be managed more closely to reduce waste and boost profitability. Because MarginEdge processes invoices by product, not vendor item, the report accounts for all quantities of the same product on hand, regardless of where they were purchased.


See what restaurants are saying

Don’t just take our word for it. Our marketing department will say anything to make us look good.

Even with reliable vendors, locked-in prices, and a consistent menu, we use price alerts to show us human error – whether something’s entered incorrectly or we have the wrong pack size or something.

Amanda Quintal
COO Pomegranate Hospitality

We’ve materially improved our COGS thanks to MarginEdge and improved visibility into everything we’re buying down to the ingredient level.

Nate Berkowitz
Director of Finance, Clover Food Lab

Adding labor analytics has further bolstered the impact that MarginEdge has on our operations. Our management teams now utilize the automated, real-time Controllable P&L tool to control the Big Three: Sales, Food and Labor.

Dan Tufts
Buffalo Wing Factory

  • Experienced
  • Automated
  • Uncomplicated

Ready to learn more?