%20(2).png?width=600&name=QuickBooks%20+%20MarginEdge%20(1200%20%C3%97%20160%20px)%20(2).png)
QuickBooks + MarginEdge provide one full stack solution to manage your food costs, automate back-office operations, and simplify your accounting.
Here’s how it works:
Connect your POS and accounting
MarginEdge supports more than 60 POS systems and integrates directly with QuickBooks.
Send Your Invoices
Send photos with our app, in email files or through EDI integrations. Even if they’re hand-scribbled or spilled on, we’re flexible.
Get Immediate Cost Tracking
See real-time food and labor costs, get a daily P&L, get theoretical usage reports, and more.
NO MORE FRUSTRATION!
Product-specific categorization keeps things consistent
For a kitchen, a green onion is a green onion, whether it’s sold to you as a “scallion”, “onion, green”, or any other name. We think your restaurant management system should see green onions the same way you do. That’s why we map and relate your invoice data by product, not by what each of your vendors calls them. We can track product prices as new invoices come in, minimize coding mistakes, and get you accurate insight into your current food costs.
Tools for Efficiency
Whether you’re a multi-unit operator or an independent, MarginEdge + QuickBooks automates tedious processes, connects systems, and radically streamlines key activities like inventory, bill pay, and ordering.
-
Invoice Processing
Save time with automated invoice processing
Submit invoices via photos through our app, emailed files, platform uploads, or EDI integrations—whatever works best for you! We capture all the line item data in 24-48 hours, even handwritten scribbles and notes.
- Product-specific—we relate SKU’s across vendors
- Direct sync with QuickBooks
- Coding is based on your rules
-
POS & Accounting Integrations
See it all in one place
MarginEdge automatically imports sales and labor data every night, then exports that data in real-time to QuickBooks.
- Daily sales entries (DSRs) automatically sent to QuickBooks using your G/L format
- Daily sales reports comparing sales to the same day last year
- Product mix (PMIX) data for theoretical usage reporting (how much you’ve sold vs. actually used) and menu analysis
-
Inventory Platform
Spend less time and make a bigger impact
We help streamline your inventory process and analyze food usage with your counts. Doesn’t mean you’ll like doing inventory more, but it will make it suck a little less.
- Inventory prices are always up-to-date
- New items are added to count sheets automatically
- Centrally control product naming and count-by units
-
Order Management
A centralized solution for ordering
Place orders through vendors right from MarginEdge. We update your order guides based on your invoices, so you can track orders from start to finish in one place.
- Customize your guides—organize alphabetically, by category or by sheet-to-shelf
- Manage order guides centrally for multiple locations
- Easily set pars and on-hand levels
-
Bill Pay
Make paying your bills cheaper and easier
Pay your bills directly through MarginEdge, and sync the data straight to QuickBooks. MarginEdge Bill Pay is included and unlimited, so no surprise costs from us at the end of the month.
- Schedule bills for future payment
- Pay bills in partial amounts
- Select multiple invoices per check, or skip invoices entirely
-
Price Alerts
Set up price alerts for key items
MarginEdge automatically sends you an email as soon as prices on invoices come in at unexpected costs. You can customize price thresholds for any item.
- Tell us which items you’d like to track and the tolerated threshold
- We automatically send stakeholders an email detailing what happened
- Show vendors right away if something isn’t right
-
Kitchen Recipe Displays
Digitally manage and display recipes for the kitchen
Our easy-to-use interface shows recipes on tablets along with photos, videos, and customizable yield conversions (don’t worry, we do the math!)
- Work from a single, shared playbook across locations
- Print recipe labels for prepped items
- Track allergens
Save time with automated invoice processing
Submit invoices via photos through our app, emailed files, platform uploads, or EDI integrations—whatever works best for you! We capture all the line item data in 24-48 hours, even handwritten scribbles and notes.
- Product-specific—we relate SKU’s across vendors
- Direct sync with QuickBooks
- Coding is based on your rules
See it all in one place
MarginEdge automatically imports sales and labor data every night, then exports that data in real-time to QuickBooks.
- Daily sales entries (DSRs) automatically sent to QuickBooks using your G/L format
- Daily sales reports comparing sales to the same day last year
- Product mix (PMIX) data for theoretical usage reporting (how much you’ve sold vs. actually used) and menu analysis
Spend less time and make a bigger impact
We help streamline your inventory process and analyze food usage with your counts. Doesn’t mean you’ll like doing inventory more, but it will make it suck a little less.
- Inventory prices are always up-to-date
- New items are added to count sheets automatically
- Centrally control product naming and count-by units
A centralized solution for ordering
Place orders through vendors right from MarginEdge. We update your order guides based on your invoices, so you can track orders from start to finish in one place.
- Customize your guides—organize alphabetically, by category or by sheet-to-shelf
- Manage order guides centrally for multiple locations
- Easily set pars and on-hand levels
Make paying your bills cheaper and easier
Pay your bills directly through MarginEdge, and sync the data straight to QuickBooks. MarginEdge Bill Pay is included and unlimited, so no surprise costs from us at the end of the month.
- Schedule bills for future payment
- Pay bills in partial amounts
- Select multiple invoices per check, or skip invoices entirely
Set up price alerts for key items
MarginEdge automatically sends you an email as soon as prices on invoices come in at unexpected costs. You can customize price thresholds for any item.
- Tell us which items you’d like to track and the tolerated threshold
- We automatically send stakeholders an email detailing what happened
- Show vendors right away if something isn’t right
Digitally manage and display recipes for the kitchen
Our easy-to-use interface shows recipes on tablets along with photos, videos, and customizable yield conversions (don’t worry, we do the math!)
- Work from a single, shared playbook across locations
- Print recipe labels for prepped items
- Track allergens
Reports for analysis
After we process your invoices, record your inventories and pull sales and labor data from your POS nightly, our software crunches the numbers and provides actionable reports that are updated daily!
Daily controllable P&L
Recipe costing
Price history
Theoreticals vs. actuals
Menu analysis
Sales reporting
Labor summaries
Budget tracking
Real-time updates
.jpg)
See what restaurants are saying
Don’t just take our word for it. Our marketing department will say anything to make us look good.
Just rolling out the system to process invoices immediately saved hours of my life, because I had been inputting them manually. What used to take me two days each month, now takes two hours.
Emily Bruno
Chief Administration Officer, Denizens Brewing Co.
I can track and get a real feel for all the finances of the restaurant by the minute, and that’s super important. For the first time in running a restaurant, I really feel that I know exactly what’s going on in all the finance and organizational parts.
Pepe Moncayo
Chef and Partner, Cranes
.png){kind=logo}
If you're looking for a restaurant back office system that integrates seamlessly with QuickBooks, get MarginEdge! We've used dozens, and MarginEdge is the easiest and most consistent.
Ryan Johnston
Director of Accounting and IT, Burger 21
